Email/Backup/Outlook 2016

Importing

Outlook (Windows)

1. Open Outlook.
2. Click on 'File', then click on 'Account Settings' and 'Account Settings...'.
3. Click on 'Data Files' then 'Add...'.
4. Navigate to your data file and select it.

Outlook (macOS)

1. On the Outlook for Mac File menu, select Import...
2. Choose Outlook for Windows archive file (.pst), and then choose Continue.
3. Locate the data file on your computer, and then choose Import.
4. When the import process is complete, choose Finish.
5. The imported items appear in the navigation pane under On My Computer.

Exporting

Outlook (Windows)

1. Open Outlook.
2. Click on 'File', then click on 'Open & Export' and 'Import/Export'.
3. Click on 'Export to a file' from the 'Import and Export Wizard', then press 'Next'.
4. Select 'Outlook Data File (.pst)' from the list, then press next again.
5. Select the 'root' folder, this will probably be your email address (in my case, it was a blue 'X' shape with '[email protected]' next to it. (Ensure that 'include subfolders' is ticked before pressing 'Next'.
6. Browse to where you want to save the file, preferably somewhere you will remember such as your Desktop, N Drive or an external drive.
7. Press 'Finish' and feel free to add na optional password to be able to access your folder. Please note that if you forget this password, the files may no longer be accessible. If you don't want a password set, just leave it blank.
8. After this, you should see a new window should appear with 'Exporting FOLDERNAME'. Just let this run.
9. Once this is completed, a new file should be created at the location you selected (the default location is C:\Users\USERNAME\My Documents\Outlook Files\FILENAME.pst)
10. You should be able to use this file to access your emails from any computer with Outlook installed, just import the .pst (see above) and you're good to go!